Digitalization has fundamentally changed the notary’s office in Switzerland and opens up new opportunities to make your processes simple, efficient and legally compliant. The practical UPReg integration on eSignR makes this much easier so that you can easily fulfil all legal requirements in accordance with the EÖBG. We work with you to digitize your notary’s office and support you in this transformation.
Swiss notaries benefit from the digital notary’s office
- Time savings through digital notarisation.
- Modern execution of wills for your clients.
- Digitalisation of real estate transactions including land register entries.
- Simplified court proceedings thanks to electronic filing.
- Flexible and secure digital powers of attorney.
- Convenient notarisation via video conference.
Let’s shape the future of your notary’s office together! Contact us now for more information.
With eSignR, your documents never leave your IT system. Your notary's office retains 100% control over the data and you can offer your customers maximum reliability. – Igor Metz, Glue Software Engineering AG
Franziska Iseli: «I particularly appreciate the security standards of eSignR»
eSignR fulfils the highest security and data protection standards, which was a decisive factor in my choice of software. – Franzsika Iseli, Iseli & Rieder Notariat AG
Franziska Iseli, a notary in Bern, has been using eSignR successfully for several years.
Software for notary’s offices in Switzerland: iustec offers solutions with eSignR integration
iustec has been developing specialised software solutions for the administration of mandates and the execution of wills for over 20 years. The products support mandate, document and estate management. The eSignR is firmly integrated into Neo’s document management, so that digital signatures can be created with just a few mouse clicks.
The products are suitable for lawyers, notaries, trustees and banks
Thanks to the connection to eSignR, we were able to offer our customers the electronic signature within a few hours. We particularly appreciate the fact that the entire signature process remains completely on-premises with eSignR. – CEO Lukas Berger
The checklist for your digital notary’s office
Do not use a separate UPReg login
Security and data protection according to CH law
Electronic certificates in accordance with EÖBV
Data protection according to DSG/VDSG and DSVGO
Thanks to UPReg integration, you can also attach an authorisation confirmation at the same time
In Switzerland, notaries can use electronic signatures, and in many cantons authorisation certificates can already be attached electronically. With eSignR, you can process documents quickly, securely and online. Thanks to UPReg integration, you can create and manage e-signatures and authorisation confirmations conveniently and in compliance with the law.
FAQ: Electronic signature for Swiss notaries
Does eSignR fulfil the legal requirements of the EÖBV (Swiss law for digital documents)?
To be able to create electronic documents in Switzerland in accordance with the EPDO, you must be a Swiss notary and registered in the UPReg. As long as you are registered there, you have the option of signing and notarising in ‘notary mode’ in the eSignR. All in accordance with the Ordinance on the Creation of Electronic Public Documents and Electronic Notarisations (EÖBV).
Is there a test phase or demo version of the software?
Yes, eSignR can be tested free of charge for 30 days. Create an account and download signR today at this link.
How is the confidentiality and integrity of the documents guaranteed?
The confidentiality and integrity of the documents are guaranteed by a careful process that begins with identification at an official registration centre at our partner Swisscom Trust Services.
During the signing process, the confidential document is loaded into the eSignR software and a hash value is generated that contains no document content and is sent exclusively to the certificate service provider. There, the user’s declaration of intent is queried using two-factor authentication. After confirmation, a digital signature with a time stamp is created and securely embedded in the PDF document. This means that the document remains on the computer throughout the entire process.
What advantages does the electronic signature offer notaries?
The electronic signature offers Swiss notaries numerous advantages: it is legally recognised, saves time and costs and enables fast and secure document processing. Notaries can efficiently integrate documents into their existing systems and use the signatures worldwide in a legally secure manner. Customers benefit from a user-friendly, flexible process that enables simple and secure digital signatures. Electronic signatures also reduce paper consumption, improve archiving and ensure transparency and traceability.
What does eSignR's technical support look like?
We offer support by phone, email and, on request, on site. For the best support, we recommend that you use the support contact form so that our technicians are optimally prepared to process your enquiry. -> Technical support
Is the electronic signature legally recognised for notaries in Switzerland?
Yes, qualified electronic signatures (QES) are legally recognised in Switzerland in accordance with ZertES and meet the requirements for a handwritten signature.
Which documents can notaries sign electronically?
Depending on the canton, the contact for the electronic signature may be handled differently. In most cases, it makes sense to contact the following offices:
- Commercial register offices: For documents such as commercial register applications and company formations. Depending on the canton, these offices are also responsible for electronic submission and signatures.
- Land registry offices: For registration confirmations and land register entries. In some cantons, electronic registration takes place directly via the relevant land registry office.
- Cantonal notary’s offices or chambers of notaries: These offices provide information and support for the electronic signature of notarial deeds and may also offer specific technical solutions.
- Certification services: Providers of qualified electronic signatures that are recognised in Switzerland and enable a legally valid signature. These providers often work together with the cantonal authorities.
It is advisable to contact the relevant cantonal authorities or the respective notary’s office directly to clarify the specific requirements for the digital signature process.
Is the use of eSignR compatible with other systems?
Yes, eSignR offers integrations, e.g. with UPReg, and can be seamlessly integrated into existing workflows via API or CLI. This makes our digital signature software suitable for smaller notary’s offices as well as for larger notary’s offices and software providers who want to easily integrate the digital signature into existing software.
Further links to electronic signatures
- Ordinance on the Preparation of Electronic Public Documents and Electronic Notarisations (EÖBV, AS 2018 89)
- Ordinance of the FDJP on the creation of electronic public documents and electronic notarisations
- EÖBV-EJPD, Attachment 1 (PDF, 2 MB, 16.03.2022)
- EÖBV-EJPD, Attachment 3 (PDF, 2 MB, 16.03.2022)
- Wikipedia: Qualified electronic signature
- Blum&Grob: Article – «electronic signature»
- Swisscom: Definition – Qualified electronic signature
- Swisscom: Guide – What is a qualified electronic signature?
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